Career Opportunities


Donor Database Specialist

Ventura Botanical Gardens is seeking a nonprofit professional with 3-5 years of experience in data management, data analysis, or other data administration functions to join our growing team. The Donor Database Specialist will play a key role in ensuring the integrity of our data systems to serve Garden members and donors. Will consider a full or part-time position.

Description of Work:

The Donor Database Specialist’s primary responsibilities will center on maintaining VBG’s donor database and responding to donor needs. The Donor Database Specialist must have excellent phone skills, enjoy working with the public, and is expected to provide excellent customer service to all donors. Experience working with and providing leadership to volunteers is desired. This position will report to the Director of Development and work closely with various Garden staff and volunteers, particularly Membership associates.

Duties and Responsibilities:

  • Manage the daily donation activity, including all online and offline giving.
  • Maintain administrative aspects of the Garden donor program through CRM databases to support new and existing donor initiatives.
  • Ensure that donations are correctly coded and credited to the appropriate constituent and that reconciliation and income reports are completed on time.
  • Collect and enter gifts into the donor database
  • Creates donor records to ensure accuracy and consistency in gift allocation, pledge payments, giving level, matching gift agreements, and contact information/limitations.
  • Create and maintains reports.
  • Participate in annual financial audits on an as-needed basis.
  • Process donations and coordinate with accounting monthly.
  • Handle and resolve donor concerns and inform the supervisor of unusual situations or unresolved issues.
  • Apply all Garden policies dealing with donors.
  • Implement best strategies in stewardship, renewal, and upgrading of current donors.
  • Maintain SOPs related to donor database maintenance and policies.
  • Some evenings and weekends are required.
  • Make deposits and enter donation data promptly
  • Pick up mail from Post Office Box

Knowledge, Skills, and Abilities:

  • An understanding of how a strong donor program is an integral part of an organization’s culture of
  • Strong organizational skills, self-motivation, and attention to detail.
  • Experience working in donor databases.
  • Experience working with mail-houses, the bulk mail unit, as well as printers and graphic designers.
  • Ability to work alone or with groups of diverse individuals with varying ideas and personalities.
  • Creative approaches to problem-solving linked to practical and effective implementation.
  • A strong work ethic, ability to maintain and model high personal, ethical, and professional standards, and an outgoing and cheerful personality.
  • Proficient in the use of Microsoft Office Suite

Confidentiality: The Donor Database Specialist will be privy to confidential information and must ensure that information is dealt with in the strictest of confidence and discretion.

Hourly Wage: The pay range is $18-$22 per hour. Compensation will be commensurate with the qualifications and experience of the individual. Matching 401(k) and paid time off.

Contact Info: To apply, email a cover letter and resume to Aaron Campbell at Please add in the email subject line Donor Database Specialist.

Garden Assistant

Description of Work: The Ventura Botanical Gardens is seeking a qualified self-starting individual for this paid position reporting to the gardens' executive director. General duties include, but may not be limited to:

  • Working with the lead horticulturalists and volunteers and assisting with special projects as needed.
  • Operation and routine maintenance of hand tools and power equipment
  • Watering plants
  • Application of fertilizers and pesticides
  • General landscaping activities.

Required Skills and Abilities:

  • Ability to safely operate hand tools and power equipment.
  • Ability to perform heavy, physical labor (lift 50lbs) in all weather conditions.
  • Ability to work independently.
  • Ability to work with volunteers.
  • Valid driver’s license.
  • Must be 21+ years of age
  • Must have a legal working status

Desired Skills and Abilities:

  • Basic knowledge of landscape and horticulture techniques.
  • An understanding of public garden standards and an eye for detail.
  • Bilingual in Spanish.

Hourly Wage: $16.00 to $18.00 per hour starting

Contact Info: Joe Cahill

Season Horticulture Worker

Description of Work: Basic planting, mulching, weeding, etc.

Location of Work: Ventura Botanical Gardens 567 Poli St Ventura.

Hours/week: 20-40 hours per week; schedule is somewhat flexible.

Duration: 3 Months

Hourly Wage: $12-$17 depending on experience.

Contact Info: Joe Cahill

Student Intern

Description of Work: Basic grounds keeping, mulching, planting, weeding, etc.

Location of Work: Ventura Botanical Gardens 567 Poli St Ventura.

Hours/week: 20 hours per week; schedule is somewhat flexible.

Hours/month: 80 hours per month for 3 months.

Paid or Volunteer: paid, must be a student, must be enrolled for next semester.

Hourly Wage: $12

Contact Info: Joe Cahill


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